Grants Manager

April 19, 2022

Reports to: Co-Development Director, Institutional Giving & Donor Organizing

Supervises: Grant Writer

Classification: Full-Time, Regular, Non-Exempt, At-Will

Location: Remote

Office Hours: Monday – Thursday, 32 hours a week. Start and end times are flexible, but must be able to attend predetermined team and staff meetings. 

Salary Range: $69,960 – $77,910 annually. The salary range is determined by Forward Together’s salary equity structure and therefore offers will only be made within this range.

Benefits: Benefits are generous, with fully paid employee and dependent coverage for health, vision, and dental; and long-term disability insurance. Paid time off includes sick days, vacation, and holidays. In addition, we close our offices for two weeks in December.

This is a union position with Forward Together Workers United (FTWU), a bargaining unit represented by CWA Local 9415.

Deadline to Apply: Thursday, April 15th. We encourage applicants to apply early. Applications will be considered on a rolling basis.

Tentative Start Date: Monday, June 20th, 2022

ABOUT FORWARD TOGETHER

Forward Together unites communities to win rights, recognition and resources for all families. We transform culture and policy to work for all of us nationwide. Since our founding in 1989, we have continually fought to dismantle the ways our society marginalizes us based on race, sexuality, and gender. Today, we build courage and foster connection among our multi-racial community of changemakers to secure the rights, recognition and resources all families need to thrive. To learn more about Forward Together visit our website: https://forwardtogether.org

POSITION SUMMARY

Over the last year, the Development team has undergone major shifts in philosophy and approach to fundraising. Leaning into the tenets of Community Centered Fundraising, Resource Mobilization, and the Racial Equity and Liberation work held throughout the organization, we see the role of development in Forward Together and Forward Together Action as a team of resource organizers/mobilizers who can build power and transfer wealth to our communities. The approach of the department is to 1) deepen and develop authentic relationships with funder partners so we can build with other grantees for collective power; 2) build with our grassroots and individual donors so we can deepen relationships and become their political home; and 3) work with other development people in an organizing/power building stance so we can strengthen the movement to transfer wealth and shift power.

The Grants Manager is responsible for helping to develop, implement and administer institutional fundraising strategies for Forward Together and its programs. The primary focus areas of the position are grant writing and submission, overseeing the creation of funder budgets and expense reports, maintaining grant tracking systems, and communicating with funders. In addition to playing a key role in the Development Team, the Grants Manager also works with program, finance and administrative staff to compile and manage the necessary information for communicating the impact and relevance of our work to funders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Grant management

  • Supervises Grants Writer, manages and assigns the writing and submission of concept papers, grant proposals and grant reports to institutional funders; prepares supplemental materials; reviews and edits all materials before submissions are finalized; writes grant proposals, grant reports as needed.
  • Works with the Director of Finance and Senior Accountant to create budget proposals, generate financial reports for funders, and inform grant allocations. 
  • Works with program staff to ensure that the development department has up-to-date programmatic information necessary for grant proposals and reports.
  • Communicates with funders regarding grant submission, reporting and scheduling site visits; ensures all deadlines are met.
  • Conducts research to identify new funding opportunities and writes/submits Letters of Intent, in partnership with Grant Writer
  • Based on research, recommends and works in conjunction with Co-Director of Development and/or executive team to strategize on funder cultivation and grant applications.
  • Reviews and edits organizational updates and accomplishments for internal use by Executive Team, Co-Directors of Development and Program Directors.
  • Maintains an up to date contact list for all program officers and foundation contacts and serves as project manager for mass communications to funders (including quarterly outreach, urgent or timely updates, etc.)

2. Maintaining and Managing Systems

  • Works with the Director of Finance and Senior Accountant to manage an effective system of tracking institutional funding income, maintaining income projections and creating grant reports.
  • Oversees the Administrative Coordinator’s processing grants in paper filing systems,  Salesforce CRM and FT server
  • Oversees the Administrative Coordinator’s tracking of grant information and deadlines in paper filing system, Salesforce CRM and FT’s organizational calendar
  • Oversees the Administrative Coordinator’s tracking of records for foundations, foundation contacts, and grants in Salesforce CRM, including creating funder reports for mailings and list segmentation
  • Works with co-Development Director to create and update institutional fundraising work plans
  • Works with the Director of Finance & Operations to manage an effective system of tracking institutional funding income, maintaining income projections and creating grant reports
  • Updates programmatic tracking folders and documents in FT server

3. Funder relationships

  • Supports the Co-Executive Directors, Co-Development Directors and Program Directors in managing funder relationships
  • Communicates with funders regarding grant submission, reporting, and scheduling site visits
  • Participates in phone calls, in-person meetings and site visits with institutional funders
  • Supports planning and implementation of funder events including FT’s Funder Roundtable, funder briefings and presentations

4. Building an Organizational Culture of Resource Mobilization

    • Collaborates with the Development Team to build a Culture of Resource Mobilization that is grounded in racial justice.
    • Provides leadership and training to staff on resource mobilization, including sharing of best practices and providing tools, information and resources to strengthen fundraising efforts, and providing opportunities for collective education on topics such as money, capitalism, and funding in the nonprofit industrial complex.
    • When applicable, works with all staff to support participation and follow through on fundraising activities, including phone banks.
    • Plans and oversees internal communication that informs staff of fundraising progress.
    • Recruits and supervises interns or volunteers for grassroots fundraising activities.

5. Department Budgets and Administrative Systems

        • Contributes to the development of an annual budget for grassroots fundraising.
        • Effectively utilizes all financial and 501c3 and 501c4 related management systems. Examples include: accurate and on-time reporting of monthly credit card expenses.
        • Accurately tracks and reports  c3/c4 activities on timesheets.
        • Creates, formats and tests donor emails and donation pages in EveryAction as needed.

6. Staff Teams

  • Attends regular Hub meetings, keeping informed on programmatic activities and identifying opportunities to integrate fundraising.
  • Meets with program teams to design collaborative grassroots fundraising plans.
  • Actively participates in monthly all-staff meetings and quarterly strategy/evaluation sessions.
  • Conscientiously meets deadlines for all financial reporting (timesheets, credit card expenses, bill processing), understanding that the Finance Team relies upon timely reporting to provide regular financial analysis.
  • Travels to other offices for strategy/evaluation sessions and for conferences nationally as assigned, for up to 4 days at a time.

OTHER DUTIES

  • Maintains and updates contact information in the database for the individuals and organizations that this position works with.
  • Utilizes direct communication and pro-active problem solving to address internal organizational challenges and disagreements.
  • Works pro-actively and in good faith as a member of the staff team to support and strengthen the overall stability and effectiveness of the organization.
  • Adheres to organizational values and practices around challenging oppression by exhibiting behaviors indicating inclusion and respect in all facets of the work (programmatic, operational, and interpersonal).
  • Participates in weekly Courageous Practice sessions to the extent of physical ability.
  • Vendor and consultant management as needed.
  • Lends a hand to other staff, on a case-by-case basis, when possible within work plan.
  • Performs other duties as assigned.

QUALIFICATIONS

  • Minimum 3 years’ experience in a development role, with an emphasis on institutional fundraising.
  • Committed to social justice and Forward Together and Forward Together Action’s missions.
  • Experience working on behalf of diverse and underserved populations preferred.
  • Excellent written and oral communication skills.
  • Highly organized and systematic.
  • Strong initiative and self-starter with excellent follow-through.
  • Meticulous attention to detail and accuracy, especially in writing, copy-editing, data entry and data management.
  • Strong time management skills and ability to juggle competing priorities and deadlines.
  • Strong project management and problem solving skills.
  • Good people skills and a positive attitude.
  • Ability to work well in teams and use direct communication to express needs.
  • Ability to effectively communicate with people at all levels and from various backgrounds.
  • Comfortable working under pressure in a fast-paced environment with shifting priorities.
  • Proficiency with Microsoft Office, web browsers, Gmail, Google Calendar and the basics of spreadsheet, database and video conferencing software.
  • Comfort and experience dealing with numbers and elementary math.
  • Experience with EveryAction, Salesforce or other database software strongly preferred.
  • Must be able to speak, read, write, and understand the primary language of English used in the workplace.
  • Ability to travel as needed. If driving one’s own car, proof of insurance coverage meeting Forward Together and Forward Together Action’s organizational insurance levels.
  • Ability to travel, usually by plane, for up to 4 days at a time, 3-5 times per year.

AMERICANS WITH DISABILITIES SPECIFICATIONS

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • At a desk 80% of the time, which includes typing on a computer and mouse 60% of the time and talking on the phone 20% of the time.
  • Regularly required by the duties of this job to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
  • Must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Occasionally participates in sessions of Courageous Practice, a mind body practice that includes exercises like breathing, stretching and tai chi, to the extent of physical ability and with any physical adjustments necessary.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, travels to major cities across the United States, such as Oakland, Portland, Albuquerque, Atlanta and Washington, D.C, for periods of up to 4 days at a time, up to 3 times per year.
  • While performing the duties of this position, the employee travels by subway, plane, train and automobile and is exposed to changing weather conditions.
  • When working inside an office, this position is not exposed to weather conditions.
  • The noise level in the office work environment is usually moderate.

TO APPLY

People of color, people with disabilities, Indigenous, queer, transgender, non-binary and gender nonconforming people strongly encouraged to apply.

Applicants should submit a cover letter describing:

  • Why you are interested in this role with the listed responsibilities;
  • Why you are interested in working for a multi-racial, multi-issue organization made up of people of color, immigrants, indigenous people, queer and transgender and gender-nonconforming people who work to secure rights, recognition and resources for families so that family members have self-determination over their bodies, their sexuality, and their family formation.

You must submit a resume and a cover letter that thoroughly answers the prompts or your application will be deemed incomplete. Click here to access the application portal. 

We are an Equal Opportunity Employer.